Creating an Announcement
 

You can use announcements to share information with your users. For instance, you may wish to inform them about an update to an application on a specific date or about scheduled downtime.
 

To create an announcement:
 

  1. Using your preferred web browser, navigate to the URL for your Apporto system (e.g. mycollege.apporto.com) and log in to the system using your Admin credentials.
     
  2. Click the Announcements icon in the Navigation panel.
  • The Announcements screen displays.

           

  • The screen shows a listing of all currently active announcements.
     

     3. Click the New button.

  • The Create Announcement dialog displays.

          

      4. Enter the content for your announcement:

    NOTE: “Mandatory” fields are identified by a red asterisk (*).

  • Enter a title for the announcement in the Title text box.
     
    • When an announcement is sent by email, the Title serves as the email subject.
       
  • Enter the text for the announcement in the Body text box.
     
    • When an announcement is sent by email, the Body serves as the email body.
       
  • If you wish to include a summary with the announcement, click the Edit summary link to display the Summary text box. Enter the announcement summary as desired, then click the Hide summary link to close the Summary text box.

    NOTE: If you do not wish to include a summary, the system will use an abbreviated version of the  announcement Body as the summary.

     

      5. When all desired content has been entered, click the Submit button to create the announcement.
 

  • The Create Announcement dialog closes automatically, the Announcements screen refreshes to display the new announcement, and a “confirmation” message shows at the top of the screen.

    NOTE: If you omit a “mandatory” field, an advisory message displays at the top of the Create Announcement dialog. Enter the required information, then click the Submit button.
     

      6. The announcement is automatically made available in the ANNOUNCEMENTS field in the App Store.
 

To send an announcement via email:
 

After you create an announcement, it is automatically published to the App Store. Additionally, announcements can be sent via email to one or more target users.
 

  1. Click the Users  icon in the Navigation panel.
  • The Users screen displays.

  • The screen shows a listing of all authenticated users for your Apporto system.
     

      2. Select the checkboxes for the user(s) to whom you wish to send an announcement.
 

  • A checkmark indicates the announcement will be sent to the associated user. An empty checkbox indicates the announcement will not be sent to the associated user.
     

      3. Click the Update options link.
 

  • The screen refreshes to display the Update options menu.
     

         

      4. Select the announcement you wish to send from the Send email section of the Update options menu, and click the Update button.
 

      5. When the email is successfully sent, a “confirmation” message shows at the top of the screen.