Creating and Managing Groups
 

You can add, edit and delete groups for your Apporto system.

You can also create a shared folder for the group and specify the storage quota per user (maximum amount of storage allowed, in gigabytes, for each member of a group).

This short guide will show you step by step how to:

 

Manage Groups
 

Add Group
 

Using your preferred web browser, navigate to the URL for your Apporto system, for example, “mycollege.apporto.com”, and log in to the system using your Admin credentials.

Click the Groups icon in the Navigation panel.

The ‘Groups’ screen displays.

 

                                   
 

The screen shows a list of all currently defined groups for your Apporto system.

Click New

The ‘Add Group’ window displays.
 

                                    
 

Enter a Group Name, for example, “Data Science”.

By default each user is granted 10GB of storage, but you can increse this amount by entering a Storage Quota Per User for the group (up to a maximum of 30GB).

Check the checkbox to create a shared folder for the group.

Choose a “parent” for the new group from the Select Parent menu.

The Select Parent menu lists all currently defined groups for your Apporto system.
 

The parent classification must be selected carefully as any subsequent actions of a parent group will be inherited by a child group.
 

Click Add group to add the new group to the database.

The Add Group dialog closes, the Groups screen refreshes to display your changes, and a confirmation message shows at the top of the screen.
 

Edit Existing Group
 

From the Groups screen locate the group you want to edit.

Click the Operations button for the desired group, then choose Edit.

The ‘Edit group’ screen displays.

 

                                   

 

Edit the group as appropriate, using the same general procedures as for adding a group.

Click Update Group to save changes.

The Add Group dialog closes, the Groups screen refreshes to display your changes, and a confirmation message shows at the top of the screen.
 

Add/Edit Storage Quota
 

Storage quotas are inherited by subgroups, unless a different quota is specified for the subgroup.
 

Click the STORAGE QUOTA PER USER field for the desired group or subgroup to place the cursor in the field.
 

                          
 

Enter or edit the maximum amount of storage allowed (in gigabytes; 30 maximum) for each user that is a member of the group or subgroup.

Click the cursor outside the STORAGE QUOTA PER USER field to complete the update.

A confirmation message displays.
 

Add/Edit Shared Folder
 

Check the checkbox to create a shared folder for the group.

 

                          
 

Uncheck the box to remove the shared folder for the group.
 

Delete Existing Group
 

From the Groups screen locate the group you want to delete.

Click the Operations button for the desired group, then choose Delete.

A confirmation dialog displays the message “Do you really want to delete group(group name)? This action cannot be undone.”

 

                          
 

Click Confirm to complete the deletion.
 

 Click the Cancel link to cancel the deletion and leave the group intact.
 

The confirmation dialog closes, the Groups screen refreshes to display your changes, and a confirmation message shows at the top of the screen.